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Cancellation Policy
Participants who wish to cancel must provide official notification
by email. Include the reasons for cancellation
from the program. Participants, not their home institution and/or
power of attorney, are responsible for notification. Notification must come from the student's official University of Minnesota email account.
Notification should be
sent to:
UMabroad@umn.edu
Subject: (program name) Cancellation
Or send an email to the email address of the program contact person at the Learning Abroad Center.
Cancellation is effective as of the date the email was sent. However, participants will continue to accrue non-recoverable costs based on the chart below until official notification is received.
Participants are responsible for all program fees until notification is received by the Learning Abroad Center. Institutions paying on behalf of the participant are responsible for all program fees until official notice of cancellation by the student is received by the Learning Abroad Center. It is the student’s responsibility to also notify the institution paying their program fees of their cancellation from the program.
Financial Obligation
The application fee and confirmation deposit for all programs (sponsored, cosponsored, and exchanges) are non-refundable,
as are the administrative fees for outside programs. Students are responsible for the cancellation/refund policy of the host program if their cancellation policy exceeds that of the Learning Abroad Center.
The Learning Abroad Center reserves space on the program for the participant upon receipt of the non-refundable confirmation deposit. At this point, the Learning Abroad Center incurs certain non-recoverable costs. Therefore, any participant who cancels at any time after the confirmation deposit has been received will be responsible for the program sponsor's deposit (if waived at the time of application) in addition to the following, upon cancellation from the program:
Cancellation Period |
Amount Due |
60 days or more |
$400—up to the full program fee (based on non-recoverable costs) |
45–59 days |
$600—up to the full program fee (based on non-recoverable costs) |
30–44 days |
$1,000—up to the full program fee (based on non-recoverable costs) |
15–29 days |
$1,500—up to the full program fee (based on non-recoverable costs) |
14 days or less before start date of program |
$3,000—up to the full program fee (based on non-recoverable costs) |
Begin date of program |
Full program fee |
The Learning Abroad Center consults with the program sponsor for non-recoverable costs.
Participants who defer to another term rather than cancel from a program within 60 days of the start of the program remain responsible for the cancellation policy based on the deferred date. Students cannot defer to another term to avoid cancellation fees.
Academic Year, Calendar Year, & Multiple Term Participants
Participants canceling from their commitment at the end of the first term are responsible for the published program fee for that term (e.g., an academic year program would be equivalent to fall semester fee. If invoiced half of the academic year fee, a balance may be owed if the fall semester fee was higher than half of the academic year fee). Participants may be responsible for any non-recoverable costs attributed to the second semester portion of the program fee (these fees can be substantial and may include room and board, tuition, etc.). Additionally, any participant enrolling in more than one term abroad (i.e., May session, summer session, etc.) may be liable for the full program costs of all terms abroad, depending on the non-recoverable costs and specific refund policies for that program.
Appeal for Refund
Students have the option to appeal the Cancellation Policy when cancelling for extenuating circumstances. The Appeal for Refund Process details the process.
The information contained in this Cancellation Policy supersedes any verbal or other written information that anyone may receive regarding this policy. This policy is subject to any applicable refund policies of non-University of Minnesota host institutions.
Last modified on November 21, 2008 |